GatewayJFK is seeking proposals to develop a transportation plan for a 215 acre industrial, commercial, and residential district in Southeast Queens.
The selected firm will be contracted to develop a comprehensive transportation plan aimed at improving mobility, mitigating traffic congestion, improving safety for pedestrians and vehicular traffic, seeking solutions to truck circulation and overnight parking, enhancement of employee and residential parking, as well as way-finding signage, lighting and other elements to support solutions to the area’s current and future transportation and related issues.
The plan is incorporate the data, findings, and recommendations of existing transportation, freight mobility and related studies which impact or could impact the District. These studies include, but are not limited to,
- Springfield Gardens/JFK Transportation Study (2014 – 2017)
- Springfield Gardens / South Jamaica Transportation Study (Nov 2017–Draft Workscope)
- PA NY/NJ JFK Vision Plan- Initial Engineering and Design (Consultant Team selected Sept 2017)
- PA NY/NJ G-MAP Goods Movement Action Program
- Urban Freight Initiatives (2015)
- Freight Strategy for the Five Boroughs (expected plan release 2018)
- Expansion of DOT’s Office of Freight Mobility
For complete details please download and review the RFP.
Q1. What level of interaction will be required with the governmental agencies, including the Port Authority? For example, if this interaction will result in some formal binding agreements between BID and the agencies or this will be for informational purposes only.
- A1. Starting with Task A1 and ending with B1-Strategic Plan, all relevant government agencies will notified and expected to participate in providing input represented by data, technical insights and feedback, agency plans for the area, etc., in order to establish a working partnership with the BID. The B1-Strategic Plan may or may not include recommendations for specific BID-Agency agreements, but are not expected to be implemented as part of this workscope.
Q2. Is there any existing criteria currently being used by the BID to identify services that are underperforming?
- A2. A full program of specific BID services is still in development and will incorporate methods to measure success; however, the BID has provided a report form for BID members to notify the Executive Director of specific problems.
Q3. For Task A4-Existing Conditions Deliverable, is GIS being considered as the platform for data management? Also, once completed, it is our understanding that BID will manage the database.
- A3. Yes, a map based program linked to a database spreadsheet is essential, as each property and tenant is identified by the taxlot first, and then address. The streetscape elements should have a locator identification that is aligned with agency identification and enhanced, if necessary, by BID information. Once a software platform is agreed upon, and the BID makes the purchase, there may be a need for “training and education” as a possible add-on service and fee.
Q4. Will it be allowed to revise the fee estimates after the finalization of Work Scope and Fee as identified in Task A2?
- A4. Yes…that’s the idea. Once Task A1 is complete and there is a full understanding of what’s been done, how it has been done, how it can be used by the BID to advance the mission of this RFP scope, then the Consultant, after discussion with BID, is expected to refine workscope and tasks, methods and approach, etc and adjust fee proposal accordingly, which is then implemented by the BID in the form of an executed contract.
Q5. Is there an M/WBE requirement?
- A5. No, not required, but strongly encouraged.
Q6. What is the projected start date to kick off the work? What, if any, are the key milestone dates that the BID/Consultant need to meet?
- A6. Kick-off start date expected September 2018. Timeline and milestone dates will be determined by Consultant and BID for both Task A1 & A2, then again as part of the final Work Scope and Fee performed as part of Task A2.
Q7. What traffic data is readily available to the BID and can be provided to the consultant at the start of the project?
- A7. The purpose of Task A1 is exactly that, for the Consultant to do an in-depth evaluation of available data, reports etc. The reports to begin with are provided on the website GatewayJFK.org in the RFP section. The outreach to the various agencies will no doubt produce more and further insight as to data and other planned activities in the area.
Q8. To what extent will NYCEDC and PANYNJ be involved in the study? Are they considered important stakeholders, or will they be involved in study oversight in a more direct way?
- A8. The NYCEDC and PANYNJ are non-voting part of the Board of Directors for the BID. They are important partners (for obvious reasons) with the BID in serving this area’s needs; however, they are independent in their own decision-making as is the BID. It is the hope that an integrated study such as this will bring all parties closer together to act in unison or in complementary ways that benefit all.
Q9. What kind of stakeholder engagement work has the BID undertaken to date? Will those materials be available?
- A9. The BID has relationships with many active tenants and property owners in the District. More outreach needs to be done and will be applied as this study gets underway, and the communications strategy is developed. The BID will be able to provide access to multiple constituent groups that make up this diverse district so that proper feedback and input/insights can inform the Consultant understanding of the District’s issues.
Q10. What staffing levels does the BID envision dedicating to this study, if any, throughout its duration?
- A10. The Executive Director will be the point person for the Project, and as certain tasks require, the BID will seek additional staff to serve the needs of this project. A close working relationship is expected so that Consultant and the BID benefit from a thorough, comprehensive effort.
Q11. Does GatewayJFK have any preexisting relationships with planning firms/will that affect the RFP process?
- A11. Short Answer is No. For full disclosure, the planning firm of BFJ Planning was involved in the initial BID planning efforts (2013-2015). Other consultants to the BID include Barbara J. Cohen Real Estate & BID Consultant who continued the BID formation in completing Phase II-Support Documentation/Legislative Approval & the Startup Steps utilizing the firm BrandRobertson to establish a brand identity and communications framework for the GatewayJFK District. To date, no other planning firms have been engaged by the BID.
Q12. What is the level of detail expected for the Project Fee chart?
- A12. The Project Fee Chart is a summary. It assumes each Task description has defined the goals and objectives and that the Deliverable (restated in the project Fee Chart) is the rational outcome. If the Consultant believes the work tasks and/or the deliverable is missing certain elements to achieve the goal/objective of the task, the optional “SubTask List” column provides the Consultant the opportunity to define the work tasks further.
Q13. How should we would break the deliverables into Subtasks that would fit into the 3-page format of the chart?
- A13. The goal is not to fit into the 3-page format. The goal is to adhere to the chart format and provide opportunity for the Consultant to apply their experience and expertise where necessary to further define work tasks and/or deliverables, which serves to educated the BID as to what the work requires and supports the associated projected fee, or fee range.
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